EUAA Interim HR Administrator - Interim Support at European Union Agency for Asylum in Malta

HR Administrator - Interim Support

Location: EUAA HQ, Malta.

Tentative start date: Asap.

Salary Category IV - Gross monthly: EUR 3,920.31

Department: C5/HRU/RES

Responsibilities

The appointed interim will be requested to undertake the following tasks and duties:

Provide support to the Recruitment Sector on all types of selection procedure for statutory staff, as well for non-statutory staff positions such as trainees and Seconded National Expert (SNE).
Manage the publication and dissemination of vacancy notices, support in performing eligibility screening of applications, draft documents, minutes, routing sleep and prepare dossiers for the selection committee members.
Schedule meetings, organize interviews and written tests, draft invitation letters for candidates, draft formal documents, archive files both electronic and paper version.
Update databases and excel monitoring tables and ensure that the information is kept up-to-date and readily accessible by the full team at all times.
Launch the onboarding process for newcomers and initiate the process of their reimbursement, in relation travels and accommodations linked to onsite interviews.
Organize the pre-recruitment medical visits for candidates and initiate the process of their reimbursement, in relation to travels and accommodations linked to the medical checks required.
Participate in implementation of HR strategic goals and initiatives.
Provide assistance with HR projects, processes, programmes, as well as associated communication and change management strategies.
Provide assistance with collection, organisation, analysis and synthesization of qualitative and quantitative data.
Liaise with internal stakeholders and provide excellent customer-oriented service.
Liaise with external stakeholders such as external service providers, EPSO, EU medical services, and/or other EU institutions/agencies in relation to the area of responsibilities..