Open vacancy at European Union Agency for Asylum (EUAA) in Malta

HR Administrator - Interim Support for the Human Resources Service Sector (HRSS)

Provide assistance with tasks and responsibilities linked to the onboarding process of newcomers and also offboarding.
Assist with general administrative procedures governed by the Staff Regulations of Officials and the Conditions of Employment of Other Servants of the European Union.
Prepare contracts, letters, reports, notes, presentations, templates, guidelines, checklists, internal rules, minutes, working instructions, standard operating procedures, policies, decisions or any other administrative documents.
Collect supporting documents and assist with the establishment of individual rights of EUAA staff.
Assist with administrative tasks related to the sound personnel administration (e.g. special working arrangements, leave management, probationary period, contract renewals, pension transfers, annual medical check-ups, benefits, schooling, etc.)
Update databases and excel monitoring tables and ensure that the information is kept up-to-date and readily accessible by the team at all times.
Manage electronic and paper documents archiving and ensure that the documents are kept up-to-date and readily accessible by the team at all times.
Participate in implementation of HR strategic goals and initiatives.
Provide assistance with HR projects, processes, programmes, as well as associated communication and change management strategies.
Provide assistance with collection, organisation, analysis and synthesisation of qualitative and quantitative data.
Liaise with internal clients and provide excellent customer-oriented service.
Liaise with external stakeholders such as national competent authorities, educational institutions or EU institutions in relation to the area of responsibilities.
Perform any other tasks as requested by the Head of HR Sector or the HR Head of Unit.