Management/Project Support Assistant at Council of Europe

The Council of Europe is the continent’s leading organization in the protection of human rights, democracy and rule of law. It is currently looking for an English speaking Management/Project Support Assistant. Under the authority of a Head of Division, the incumbent will provide a variety of administrative and secretarial support, in compliance with general guidelines and priorities and with a concern for quality, efficiency and accuracy. The incumbent performs the following key duties:

Receives, reviews and dispatches incoming correspondence, e-mails etc.; manages shared mailboxes;
Drafts and formats standard correspondence, memos and presentations in accordance with instructions; organises physical and electronic files;
Proofreads and makes grammatical corrections of texts and documents; checks translations; organises the production, distribution and publication of documents in print version or online;
Carries out the practical and logistical organisation of meetings, official journeys and other events; keeps track of all administrative files and financial arrangements concerning these events;
Makes travel, visa and accommodation arrangements for staff members and experts; assists in the reimbursement of travel and subsistence expenses in accordance with relevant procedures; verifies cost of missions and follows up on outstanding claims;
Processes purchase orders for contract letters, administrative arrangements, consultancy contracts and service contracts in line with instructions and relevant procedures;
Records, verifies and keeps up-to-date all kinds of data (files, documents, statistics, data bases, web sites, information and documentation tools etc.);
In certain sectors provides assistance in the implementation of projects.

Closin Date: 18-01-2016

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http://www.mladiinfo.eu